Community Advisory | HR Updates for Faculty and Staff

02.01.22

Dear Colleagues,

As we restore campus operations to a pre-COVID-19 state, we are adopting new guidelines for flexible work arrangements. Management for each organizational unit is charged with determining schedules and what flexible work arrangements may be granted. All flex schedules for staff should be fully implemented by March 1, 2022.

Hybrid, Remote Work, and Flextime
New university guidelines that offer hybrid, 100% remote work arrangements, and an updated flextime policy, detailing eligibility determination and the approval process, may be found below. These new guidelines are the result of extensive research to ensure LMU follows best practices for hybrid and remote workers, and employees have clear policies that articulate these arrangements in detail.

• Hybrid Work Guidelines
• 100% Remote Work Guidelines
• Flextime Policy and Procedure
• FAQ’s

Requests for a hybrid or 100% remote work arrangement must be submitted through Workday. Instructions for navigating Workday may be found here.

Equipment Allowance Reimbursement
Effective March 2022, LMU will implement changes to the equipment allowance reimbursement - cell phones, home internet, etc. - for both faculty and staff.

The COVID-19 related Equipment Allowance, in place since March 2020, was provided while campus was closed. Now that we are fully-operational on campus this allowance will no longer be provided. February 2022 will be the final payment.

Remote Work Allowances
Commencing March 2022, the following Remote Work Allowances will apply. 

• All Full-Time Faculty: $30 per month remote work allowance
• All Part-Time Faculty when on contract: $15 per month remote work allowance
• Faculty with an approved medical accommodation working 100% remote: $60 remote work allowance
• Staff approved to work 100% remote will receive $60 per month.
• Staff approved to work hybrid will receive $30 per month.

Mobile Phone Allowance
LMU’s Mobile Phone Allowance will remain unchanged and is available to both faculty and staff when appropriate. 

If a faculty or staff member believes business use of cellular phone, internet, or other miscellaneous business-related expenses exceed the standard remote work allowance provided above, submit requests for reimbursement to the Controller’s Office for review. Requests for additional reimbursement must be accompanied by appropriate documentation (e.g., cellular bill, internet bill, etc.) and must be submitted pursuant to university expense reimbursement policies and procedures through Workday. Staff continue to be responsible for compliance with all university policies.

No faculty or staff member is eligible for both a remote work allowance and a mobile phone allowance.

Please feel free to reach out to Human Resources at hr@lmu.edu with any questions. 

Stay healthy and we look forward to seeing you on campus!

LMU Human Resources